Author Information
Submit your camera ready paper
Deadlines:
Full paper submission date |
Monday, 17 March 2008 |
Notification of acceptance |
Friday, 4 April 2008 |
Receipt of camera-ready paper |
Friday, 25 April 2008 |
Author registration date |
Monday, 2 June 2008 |
Conference dates |
14-16 July 2008 |
Writing a Final Paper
Successful authors should read the following carefully
Authors will be informed as to the status of their submission on Friday, 4 April 2008 . Accepted authors should read the information below carefully.
The MEDSIP 2008 paper submission will be open for the submission of camera-ready papers from Friday, 4 April 2008.
Successful authors should submit their camera-ready papers of up to 4, A4 pages using the on-line system by Friday, 25 April 2008 or they will be withdrawn from the conference.
Use of the MEDSIP 2008 template is mandatory and only papers following the instructions provided below will be considered.
Paper Template
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Submitting a camera-ready paper
To submit your camera ready paper of up to 4, A4 pages you will need to re-enter the on-line submission system. Please check very carefully that all the information you have provided is correct. Here is a summary of what you should have provided:
- Click on the number of the paper you wish to submit
- Check the title is still correct
- Browse to upload your pdf camera-ready file.
- Ensure a biography of the presenting author is entered
- Ensure all authors are listed on the final page. Again using lower case letters except for the first letter of each name
- Ensure affiliations are correct. This is for the organisation you represent, eg London Power Associates Ltd and not professional affiliation eg The Institution of Engineering and Technology
- Click finish to complete. You will receive a confirmation email
Papers will be published in the Conference Proceedings from the author-supplied 'camera-ready' copy. Please do not page number your file. Original material must be provided in all cases and the paper must be in the form of a .pdf document.
It is essential that authors make sure all fonts are embedded and .pdf files are submitted unlocked. If files are submitted in 'Read Only' format or with security we may be unable to publish your paper. If fonts are not embedded in the .pdf the file may not print correctly and again may have to be omitted from the proceedings.
Each paper must have at least one author registered by Monday, 2 June 2008 , to avoid the paper being withdrawn from the conference proceedings. You are reminded that the Institution or other associated societies cannot meet any travelling or subsistence expenses for authors, either prior to or during the conference.
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MEDSIP 2008 Copyright Agreement:
Copyright Form
This agreement relates to all the material published concerning MEDSIP 2008 such as, but not limited to, conference proceedings, presentation slides or other electronic forms. Please note that part or all of the conference may be filmed for www.iet.tv.
In submitting a paper to MEDSIP 2008 the authors assign to the Institution of Engineering and Technology copyright ownership of the submitted work, this assignment to be effective as of the day of registration of the material at MEDSIP 2008. The copyright form must be signed by one of the authors.
The Institution of Engineering and Technology shall have the right to register copyright to the article in its name as claimant, whether separately or as part of another medium in which such work is included. Also, the Institution of Engineering and Technology shall have the right to grant reprint permission to third parties and to receive reasonable royalties in such instances.
If a copyright form is not received copyright will be assigned to the corresponding authors affiliation.
Authors reserve the following rights:
- The right to use all or portions of the submitted article in future works of their own
- All proprietary rights, such as patent right
Copyright forms should be emailed, faxed or posted to:
MEDSIP 2008 Organisers
The Institution of Engineering and Technology
Event Services
Michael Faraday House
Six Hills Way
Stevenage
Hertfordshire
SG1 2AY
UK
Fax: +44(0) 1438 765659
Email: eventsa1@theiet.org
Please contact the organisers at your earliest convenience if you are unable to assign copyright to the Institution of Engineering and Technology, or do not wish to be filmed.
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Presentation Information
Oral Presentation Authors Only
Each author presenting an ORAL paper should also submit PowerPoint slides (in MS PowerPoint 2000 or XP) by Monday, 7 July 2008 to eventsa1@theiet.org . Authors are asked to include their unique paper number with their email. The slides will be loaded onto the Lecture Theatre computer prior to the relevant session. This will save you time and aid the smooth running of your talk on the day. Delegates should bring a copy of their slides on a Memory Stick with them to the Conference as a back up.
Visual Aids
For MEDSIP 2008 we will only permit the use of PowerPoint presentations. If you have any further requirements please contact the Event Organisers at eventsa1@theiet.org prior to the conference to ensure that there are facilities in place to support your presentation.
Please note that the Laptop in the Lecture Theatre is installed with the following software: Windows 2000/XP and PowerPoint 2000. The IET cannot be held responsible if authors arrive at the time of presentation with an incompatible presentation. Please contact the Event Organisers as soon as possible with any queries regarding audio-visual aids.
Useful Presentation Tips
Do not put too much information on visual aids:
- A maximum of six or seven lines including the title (not more than 20 words).
- Avoid abbreviations, mathematics and tables of results (graphs or histograms are much better).
- Lettering should be lowercase, medium or bold and at least
"this size" (Arial 22)
- NEVER USE - computer printouts, photocopied pages of books, hand-drawn transparencies
- Keep diagrams as simple as possible
- Company logos, if used, should be of a modest size
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Poster Presentation Authors Only
In addition to your written paper included in the Conference proceedings, the poster session is your opportunity to present your work directly to other registrants and to discuss it with them. It is a particularly useful format for small group discussion and debate.
You should clearly display the following information on your poster board:
- The title of your paper
- The authors' names and their affiliations
- Your usual contact details (e.g. an Email address) to allow delegates to follow up discussion.
Try to attract the registrants to your poster. Unless they come to it, you cannot expect to have a discussion with them. The display should therefore be visually appealing and should contain the essence of your paper in a form that is easy to understand.
Your display should consist chiefly of keywords, diagrams, photographs, etc. Colour photographs are particularly attractive in a poster display. Diagrams and graphs should have clear captions. All lettering should be easy to read. Handwritten text or diagrams are not recommended. All graphs and diagrams should be drawn with thick lines (preferably 1mm or more in width). Use colour to emphasise important features.
The poster display is important. You are recommended to take as much trouble with it as you did in preparing your written paper.
Display Board
A display board approximately 2 metres high and 1 metres wide will be provided for your poster display. If you are pre-preparing your poster as one large sheet, please ensure that it is in Portrait format.
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