Submit your Abstract Online
1. Submitting an abstract
Writing an abstract
The Pulsed Power 2009 abstract submission system is now active. Abstracts must be submitted by Friday, 17 April 2009 if they are to be considered for the conference. Use of the Pulsed Power 2009 template is mandatory and only abstracts following the instructions provided below will be considered. It is vital that delegates pay close attention to the instructions. Submissions that do not follow the guidelines may be returned to the author or not considered for acceptance to the conference.
1. Submitting an abstract
A. Important Information
- The abstract template is a Microsoft Word file which is designed to ensure that your abstract is prepared in the right way for review. Please save this template file to your PC’s hard drive and use it when you prepare your abstract.
- If you are submitting more than one abstract you can use the same email address and password for each abstract.
- Abstracts are required for all papers. Abstracts MUST be submitted using the template form provided.
- Each abstract must fit within the abstract template and use the Times, Times Roman, Times New Roman and Symbol font in size 10.
- Language - The working language of the conference is English, which will be used for all printed material, presentations and discussion.
- Length – one page (you may include diagrams).
- Special Characters - When inserting special characters in text use the ‘Insert Symbol’ function (avoid code-numbers for the symbols).
- The title should be as brief as possible but long enough to indicate clearly the nature of the study. Capitalise the first letter of each word. No full stop at the end.
- Abstracts should state briefly and clearly the purpose, methods, results and conclusions of the work.
- Open the template file and enter your abstract into it following the instructions above. Save it and make a note of its saved location.
- Introduction: Clearly state the purpose of the abstract
- Methods: Describe your selection of observations or experimental subjects clearly
- Results: Present your results in a logical sequence in text, tables and illustrations
- Discussion: Emphasize new and important aspects of the study and conclusions that are drawn from them
- Note: If you are using Word 97 to prepare your abstract and wish to include a table you must insert a text box and then insert the table within the text box. It is not possible to use the insert table function in Word 97 in the abstract template without doing this.
- Log in to the submission system when your abstract is completed and ready to send. To log in, enter your email address and the password you chose when you registered with the system.
- When you click the “log in” button you will be taken to a screen from which the submission process starts. Please read the instructions on this screen carefully. If you have not yet submitted an abstract to the system you should click the link that says “Click here to submit a new abstract”.
- Submitting an abstract is a multi-step process. Each step asks several questions:
- Step 1: click the “Browse” button and locate your abstract file on your PC’s hard disk. Fill in answers to any other questions on this screen and then click the “Next” button. Your abstract file will be sent to our system – this can take a few seconds if you have a fast internet connection, but may take longer if your connection is slow or you have included lots of graphics in your abstract. Please be patient!
- Step 2: you can copy the abstract title from your Word document and paste it into the Title field on the submission form. Please note that because of web browser limitations some scientific symbols may not paste correctly into the form – you may have to correct this by writing the name of the symbol in full, for example “beta” instead of β. Your Word document will not be affected.
- All steps: some questions are marked “Mandatory”. We cannot accept your abstract until these questions have been answered. If you do not know the answer to a question, you can skip the question and return on a later occasion to complete it.
- Final step: once you have completed this step click the “Finish” button. If you have answered all the mandatory questions then your abstract will be assigned a reference number and you will receive email confirmation. If you have not answered all the mandatory questions your abstract will be held in temporary storage until you return later and complete all the questions.
D. After submission
On submission of your abstract the corresponding author will receive a confirmation of the receipt of the abstract.
2. Amending a submission
You may wish to change your answers to some of the questions on the submission form, or even to change the abstract file itself.
- Log in to the submission system.
- You will see a list of the abstracts that you have submitted. Click on the abstract that you wish to change.
- The process of amending an abstract is the same as the original submission process, except that the submission form will be automatically filled in with the answers that you gave previously – you don’t have to change an answer if you don’t want to.
- If you want to change your abstract file you can click the “Browse” button to locate the revised file on your PC’s hard disk, then click “Next” to send it to the abstract system. If you don’t want to change the file, just press “Next” to bypass this step.
- When you reach the final step and press “Finish” you will be sent an email confirming that you’re abstract has been amended – provided you have answered all the mandatory questions.
- Withdrawing an abstract - If you want to withdraw an abstract please contact the conference administrator.
The Pulsed Power 2009 full paper submission system will be open for the submission of full papers from Friday, 5 June 2009. Full papers must be submitted by Friday, 31 July 2009 or they will be withdrawn from the conference. Use of the Pulsed Power 2009 template is mandatory and only full papers following the instructions provided below will be considered.
The maximum 4 page, 2 column, full paper should be submitted using the Full Paper Template.
Pulsed Power 2009 Full Paper Template
Submitting a full paper
To submit your full paper you will need to re-enter the on-line submission system. Please check very carefully that all the information you have provided is correct. Here is a summary of what you should have provided:
- Click on the number of the paper you wish to submit
- Check the title is still correct
- Browse to upload your PDFcamera-ready file. Please do not page number your file
- Ensure a biography of the presenting author is entered
- Ensure all authors are listed on the final page. Again using lower case letters except for the first letter of each name
- Ensure affiliations are correct. This is for the organisation you represent, eg London Power Associates Ltd and not professional affiliation eg The Institution of Engineering and Technology
- Click finish to complete. You will receive a confirmation email
It is essential that authors make sure all fonts are embedded and PDF files are submitted unlocked. If files are submitted in ‘Read Only’ format or with security we may be unable to publish your paper. If fonts are not embedded in the PDF, the file may not print correctly and again may have to be omitted from the digest.
Author Registration
Each paper must have at least one author registered and paid for by the Early Bird date of Friday, 31 July 2009, to avoid the paper being withdrawn from the conference proceedings. The author must be present at the conference to present the submission either orally or by poster presentation. You are reminded that the Institution or other associated societies cannot meet any travelling or subsistence expenses for authors, either prior to or during the conference.
Pulsed Power 2009 Copyright Agreement:
Pulsed Power 2009 Copyright Form
This agreement relates to all the material published concerning Pulsed Power 2009 such as, but not limited to, the conference proceedings, presentation slides or other electronic forms. Please note that part or all of the conference may be filmed for www.iet.tv.
In submitting a paper to Pulsed Power 2009 the authors assign to The Institution of Engineering and Technology copyright ownership of the submitted work, this assignment to be effective as of the day of registration of the material at Pulsed power 2009. The copyright form must be signed by one of the authors.
The Institution of Engineering and Technology shall have the right to register copyright to the article in its name as claimant, whether separately or as part of another medium in which such work is included. Also, The Institution of Engineering and Technology shall have the right to grant reprint permission to third parties and to receive reasonable royalties in such instances.
If a copyright form is not received, copyright will be assigned to the corresponding author’s affiliation.
Authors reserve the following rights:
- The right to use all or portions of the submitted article in future works of their own
- All proprietary rights, such as patent right
Pulsed Power 2009 Organisers
The Institution of Engineering and Technology
Event Services
Michael Faraday House
Six Hills Way
Stevenage
Hertfordshire
SG1 2AY
UK
Fax: +44(0) 1438 765 659
email: eventsa4@theiet.org
Please contact the organisers at your earliest convenience if you are unable to assign copyright to the Institution of Engineering and Technology, or do not wish to be filmed.
Downloads
Please find below useful downloads for authors:
Abstract Template
Full Paper Template
Copyright Form
Copyright Form